Page 29 - Millennium U4F Brochure 2021
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 Unit4 Travel & Expenses
Taking the Complexity Out
of Expense Accounting
Our Unit4 Travel & Expenses module takes the pain out of submitting and tracking Enter transactions and receipt images on the go and maintain complete visibility with seamless Unit4 Financials integration.
Skip the Training
What if your whole company - from the road warriors to the accounting team - could learn to love their travel and expense reports?
Filing expenses is a pain for most travellers. As a result, they simply don’t do it in time, causing major delays and compliance issues for expense managers. But that does not have to be the case.
With Unit4 Travel & Expenses, users do not require specific training or knowledge about current regulations, rates or relevant expense account codes to get started. They simply register their travel and expenses claims online using a computer, tablet or smartphone.
Comply Every Time
What if the easiest way to file expenses was correct the first time, every time?
Even the smallest mistake on an expense report requires internal follow up. Doing this with dozens or more expense reports every
month is not only annoying, it is resource-intensive and risky from a compliance perspective.
With Unit4 Travel & Expenses, whether an employee’s expenses are simple or complex, you can access their entire claim from a single
page. Combined with a flexible workflow for reminders, validation, authorisation and reporting, the expenses process has never been more simple to complete accurately.
Connect the Dots
What if your expense-tracking software seamlessly interfaced with your finance and ERP systems?
Data collected and processed by expense management software often needs to integrate with other systems for recharging and/or expense reimbursement. Doing this manually is not just time- consuming; it is also error-prone.
That is why Unit4 Travel & Expenses seamlessly integrates with most ERP, Finance and Payroll applications. And, of course, it interoperates with Unit4 ERP
and Financials applications. The
basis for reimbursement of travel expenses or project invoicing is transferred to the ERP, Finance or Payroll system. Master data about employees, users and projects can also be synchronised, so you only need to update it in one place.
Control the Rules
What if you could adapt your expense management software as policies and regulations change?
No rule or regulation stays unchanged. But relying on IT
or external consultants to help you respond to new policies and workflows can be costly and time- consuming when you have to do it over and over again.
You can also define and adapt other types of expense claims
with specific procedures, expense categories and cost types – without having to ask a coder. That is why Unit4 Travel & Expenses is designed to be flexible, so you can easily configure it to meet your specific needs. And, when those needs change, you simply adjust the system yourself.
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