U4F Spotlight Series

Are you able to generate the information your business needs directly from Unit4 Financials, without resorting to end user computing? If not, then your chart of accounts could benefit from being reconfigured.

This episode demonstrates how an optimally configured chart of accounts design can ensure you generate the information you need directly from Unit4 Financials.

This episode includes why you should upgrade, what an upgrade involves, the typical timeline & the resources required, and what is available in this release including features such as ‘Provisional Year End’ and ‘Undo Year End’.

Workflow was introduced in Unit4 Financials with the launch of Procurement and Invoice Matching. If you currently enter purchase invoices manually or via a third-party application, then this video will be of interest.

Flexi-Fields was first introduced to Financials in version 13 as Element Flexi-Fields and then in version 14 as Transactional Flexi- Fields.

This video includes a demo on how to use Flexi-Fields in Unit4 Financials.

The diary function is available for use with Documents and Elements in Finance. It allows the user to record actions, set reminders for new events and follow up on actions.

For example, you might create a diary entry to remind you to phone a particular customer or check an invoice payment status of an invoice. You can also create diary events to record an action already taken, such as a letter sent to a customer.

As with most applications, over time there is potential for performance degradation within Unit4 Financials as historical data begins to build up. However, in many cases, this can be improved by archiving historical data.

Within Financials, there are two options available to archive data: internal and external.

During this short video, we highlight the advantages and disadvantages of each archiving method, the problems that can arise and how they can be resolved. We also share a case study illustrating the benefits of archiving.

In this episode, we cover several invoice matching challenges and how they can be resolved using Unit4 Financials.

We explore four areas:

• Non-balancing VAT
• Invoice freight charge receipt but missing on purchase order
• Invoice received but no goods shipped
• Supplier overcharging

Watch the full demonstration to learn how to solve invoice matching issues.

In this episode, we will look at Unit4 Financials hierarchies – how to build, edit and use them for reporting. The type of hierarchy covered in this video is a cost center organization hierarchy.

Understanding hierarchies will better use data and encourage self-service within your finance team.

Watch this short video to see how simple it is to post journals, update a hierarchy and run a report using Unit4 Financials.

In this episode, we provide a brief overview of the Masters required for the structured output module and show how to create the files in Unit4 Financials, for digital tax submission using Avalara.

This is available using Unit4 Financials from version 13 onwards.

We will be covering four key areas:

• Selection – identifying transactions to be included
• Mapping – Unit4 Financials to Avalara
• Transformation – mapping may not be straightforward
• Output – where the files are sent